BELGRADE ULTRA TRAIL RUN REGISTRATION AND PARTICIPATION CONDITIONS

Belgrade Ultra Trail Run; center, Ulus, Öz Topuz Cd. No:30, 34340 Beşiktaş/İstanbul, locally hosted and edited by the Olgar Group of Companies, referred to as the “Organiser”, with the support of its collaboration partners and service providers.

  1. SUITABILITY

By registering to Belgrade Ultra Trail, the participants agree and declare the Terms of Participation.

In this context:

1.1- Male and female runners born on or before 6 October 2005 and with adequate health conditions are in the 5K track; Male and female runners born on or before 6 October 2003 and with adequate health conditions are in the 15K track; Male and female runners born on or before 6 October 2001 and with adequate health conditions can compete in the 30K and 60K tracks. When deemed necessary, the organizer may request a commitment according to the health report and/or age procedures.

1.2- The above age limits are also valid for the participants in the special category.

1.3- The organizer will not be liable if the participants are not allowed to participate in the Merrell Belgrade Ultra Trail Run due to national or local laws.

1.4- Only one entry/registration is allowed per person.

1.5- The Organizer has the right to verify all the participant’s identity information. Records containing incorrect data about identity information will be considered inappropriate.

1.6- The Organizer reserves the right to limit the total number of participants. In such a case; Participants will be informed on the www.belgradultratrail.com page.

1.7- In cases where there are special category races; Organizer, www. reserves the right to determine the minimum and maximum number of participants, to be announced on belgradultratrail.com in a timely manner.

1.8- Merrell Belgrade Ultra Trail Run will be run at the sole discretion of the Organizer. The organizer’s decision regarding all matters related to the event is final and no correspondence will be entered into.

  1. REGISTRATION AND PARTICIPATION

2.1 To register for the Merrell Belgrade Ultra Trail Run and to access all information about the event, apply to www.belgradultratrail.com. The contact information contained in your record will be used to notify you of any necessary updates.

2.2 The following data will be published in the lists and results on www.belgradultratrail.com. (Name, surname, nationality, age group, club/company affiliation (if fully specified)). The time and place of publication of the starting lists and results of the events will be announced on www.belgradultratrail.com.

2.3 The right to participate in the Merrell Belgrade Ultra Trail Run is personal, race numbers and participation rights are non-transferable.

2.4 Before the Merrell Belgrade Ultra Trail Run, the participant can withdraw from the event at any time. If it is decided to withdraw from the event, even if you have force majeure, the fee will not be refunded and you will not be able to transfer your right to enter the event to someone else.

  1. REGISTRATION FEE AND PAYMENT METHODS

3.1 Participation in the Merrell Belgrade Ultra Trail Run can be obtained at www.belgradultratrail.com, with credit and debit card options. Payments include all taxes and fees. Registration will be completed after payment. Payments made by credit and debit cards are binding, non-deferable, non-exchangeable, non-transferable, non-refundable, subject to local written law. If the organizer cancels the event for any reason or no reason, changes the date, city, track or race kilometers or location, the Registration Fee will not be refunded for any reason. After successful payment, the contractual relationship based on these Terms of Participation is established directly between the Organizer and the Participant when the registration is completed. These conditions of participation constitute the terms of the contract.

3.2 The Organizer reserves the right to adjust and change the Registration Fee locally for any reason during the Registration Period.

3.3 Travel expenses and other expenses of the Participant participating in the Merrell Belgrade Ultra Trail Run for any reason will not be covered. The Organizer will not be liable for any changes or cancellations that may be made, transportation or accommodation costs, cancellation and change costs, and cannot be the subject of a complaint or lawsuit.

3.4 The only payment for the registration fee is the Race Number, Chip and Merrell Belgrade Ultra Trail Race.

3.5 It is the Organizer’s sole and final decision on whether to award a prize to the winner of the race. If you want to give an award; reserves the right to change, cancel and/or replace any or all prizes with prizes of similar value. Cash alternatives will not be provided as prizes and prizes are non-transferable and non-refundable. The Organizer’s decision regarding all prizes associated with the Merrell Belgrade Ultra Trail Run is final.

3.6 If the winning entrant does not receive their prize in accordance with the Organizer’s instructions and within the period specified by the Organizer at the time of notification (the first 15 days after the end of the race), the prize will be waived and the Organizer reserves the right to choose an alternate winner.

  1. THE ORGANIZER’S RIGHT TO CHANGE THE TERMS OF PARTICIPATION AND DISQUALIFICATION

4.1 The Organizer reserves the right to change the Terms of Participation and these changes will be published on www.belgradultratrail.com.

4.2 Organizer; if, for any reason other than himself, he thinks that the Belgrade Ultra Trail Run is dangerous or inconvenient; canceling, changing, unilaterally terminating the contract, without responsibility and liability, taking into account the applicable laws and regulations, and/or in connection with the Event, the details of the Event such as date, start time, track and distance. reserves the right to change the possibilities offered. Due to terrorism, public uprising, general mourning or serious terrorist risks, the organizer may cancel the race or change the date and route.

4.3 During the Belgrade Ultra Trail Run, the Organizer, at its sole discretion, dismisses the Participant for non-compliance with these Terms of Participation or where applicable; At the Event, before the Event or in activities related to the Event, their behavior is offensive at any point, is of a nature or causes harm to a person, property or the reputation of the Organizer, accusing the Organizer or the Event on social media post offensive or terrorism-related posts, provide false information on entry forms, engage in unsportsmanlike behavior, compete with an unofficial number or race tag, compete with another person’s assigned or other event’s official number or race tag, forwarding the number or race tag to another person, attempting to obtain that number or tag from another person, making a rabbit tracksuit by a person who has not registered for the Event during the race, and for health and safety reasons, including but not limited to; reserves the right to disqualify and remove for any other type of illegal or improper conduct. If a winning Entrant is disqualified; The prize will be forfeited and/or the prize will be donated or awarded to an alternate winner. Participant disqualified for any reason will not be refunded. The names of individuals disqualified from an Event will be removed from the official results.

  1. GRANT OF RIGHTS

5.1 Capture and use of audio recordings, video recordings and photographs from the Event by the Organizer or third parties it may authorize; shall have the right to use your name, image, voice, performance and bio material for any purpose (whether commercial, marketing, promotional, news or otherwise) in all media, perpetually, in accordance with local written law.

5.2 Organizer; It will have the opportunity to use, broadcast, display, show, reproduce and/or present to the public all the visual and audio data in its possession regarding the event on radio, television, cinemas, events, data carriers or in any medium and worldwide. The Organizer shall have the right to make modifications, interruptions, cuts or other changes in the audio-visual data and to use these amended audio-visual data without restriction. Organizer; reserves the right to transfer the granted rights to any third party. You acknowledge that you may not be named as a Participant at the Event, and you do not expect to receive any financial gain from your appearance in any media associated with the Event. By accepting the current Terms of Participation, you grant the Organizer the right to use these audiovisual data under the conditions detailed above. The only reward for this comprehensive right assignment will be to participate in the Belgrade Ultra Trail Run and get a chance to win it.

5.3 The Participant acknowledges that the Organizer (including its affiliates and partners) is permitted to use its registration data for promotional, commercial and/or marketing purposes in connection with the Belgrade Ultra Trail Race, subject to limitations, in accordance with local written law.

  1. COLLECTION OF INFORMATION AND DATA PROTECTION

6.1 “Personal Data” below describes all data held in connection with the name of the Participant. Hereby, the Participant confirms that the Personal Data entered in connection with the Belgrade Ultra Trail Run is correct and up-to-date.

6.2 As the Organizer works worldwide; may transfer personal information to other countries other than the country of residence, in accordance with all relevant data protection regulations. Personal Data will only be used for the period necessary for the purposes in connection with the Belgrade Ultra Trail Run. This time is for distributing prizes or dealing with taxes.

6.3 The Winning Entrant will be asked to take part in reasonable promotional activities associated with the Belgrade Ultra Trail or Run.

6.4 The Organizer and its contractors may contact you in connection with the Belgrade Ultra Trail or Run by e-mail, telephone or other means. The Participant has the right to request that this Personal Data be changed and/or deleted in whole or in part at any time. In such a case, the Organizer will ensure that this data is deleted as soon as appropriate.

6.5 After the start of the race, delayed entries will not be accepted. If the chip and/or the running chest number is lost, participation in the event becomes impossible, and in such a case, the organizer does not accept responsibility for the participation, and the participation fee is not refunded.

6.6 In the event of disqualification, the Organizer has no obligation to publish it.

6.7 The Participant determines the physical condition of the Participant in its sole responsibility regarding participation in the Belgrade Ultra Trail or Run, and the Organizer cannot be held responsible for any medical/health problems of the Participant.

6.8 All choices regarding race categories are the responsibility of the Participant and do not bind the Organizer. The Organizer is not responsible if a Participant self-injures while performing actions related to the Belgrade Ultra Trail or Run. The Organizer may refer the Participant to a health institution when it deems necessary. Expenses that may occur in connection with the medical care that may be applied to the Participant in the health institution are not the responsibility of the Organizer and are borne by the Participant.

6.9 During the Registration Period, the Organizer reserves the right to add new race tracks, make changes to existing tracks and disclose new information about the tracks. Any information provided by the Organizer regarding the tracks specifically serves the purpose of information and does not have a binding effect on the Organizer.

6.10 It is mandatory to follow the instructions of the Organizer and Race Personnel. In case of non-compliance that disturbs the smooth running of the Event or jeopardizes the safety of the Participants, the Organizer is authorized to ban and/or disqualify the person concerned from the Event at any time. Health personnel; has the discretion to make decisions about the participants. No reason related to the participant will in any way be considered as the responsibility of the organizer. The Participant confirms that the Organizer, Race Personnel or cooperation Partners will not take any responsibility in case of injury, etc. In case of any damage caused by the Participant; All legal rights of the Organizer will be reserved.

6.11 The organizer race-related km. It can create differences, change the distances of the race and thus its nature, the relevant federation in which the race is represented. For the good of the Participant and everyone else, it is imperative that the Organizer’s competition and safety rules are followed. The Organizer or the Race Personnel may refuse the Participant’s participation at any time. Organizer; shall not be held responsible for failing to fulfill or late fulfilling its obligations under the Terms of Participation for any reason other than itself. The Organizer may, at its sole discretion, provide parking, storage, changing and/or cleaning facilities in the Event Area. However, the use of these facilities is the sole responsibility of the Participant and the Organizer will not be liable for any loss or damage arising from the use of these facilities.

6.12 All official procedures regarding the Belgrade Ultra Trail or Run; will only be subject to the special jurisdiction of the courts of the city where the event is held.

6.13 I agree and undertake that if the Producer decides that race day conditions are unsafe, it will, in its sole discretion, decide to postpone or cancel. Natural disasters (including but not limited to wind, heavy rain, rain, hail, storm, tornado, earthquake), terrorist incidents, state of emergency, fire, threat or strike situation, labor shortages, business interruption In the event of a riot, war, public riot, flood, inevitable loss of life, race route conditions, or any other reason beyond the Organizer’s control or at the request of local governments, the Organizer’s Participation Fee in connection with the Event will be charged. The Participant agrees that he will not refund any other expenses.” I have read the Conditions for Registration and Participation in the Belgrade Ultra Trail or Run with my free will, which is a whole with a total of 6 main articles and sub-articles. I participate in the competition by accepting all the details in the Registration and Participation Conditions, and promising that I will not subject any item to a lawsuit.”

6.14 I agree and undertake that if the Producer decides that race day conditions are unsafe, it will, in its sole discretion, decide to postpone or cancel. Natural disasters (including but not limited to wind, heavy rain, rain, hail, storm, tornado, earthquake), terrorist incidents, state of emergency, fire, threat or strike situation, labor shortages, business interruption In the event of a riot, war, public riot, flood, inevitable loss of life, race route conditions, or any other reason beyond the Organizer’s control or at the request of local governments, the Organizer’s Participation Fee in connection with the Event will be charged. The Participant agrees that it will not refund any other expenses.

“I have read the Terms of Registration and Participation in the Belgrade Ultra Trail Run, which is a whole with a total of 6 main articles and sub-articles, with my free will. I am participating in the competition by accepting all the details in the Registration and Participation Conditions, and undertaking that I will not be the subject of a lawsuit.”